IMPORTANT SOONERTRACK UPDATE: Off-Campus Access to SoonerTrack II
The Office of Research Administration (ORA) is excited to announce that SoonerTrack II is now accessible off-campus through Self-Service at: selfservefs.ou.edu
. As a result, you will not need to use the GlobalProtect VPN (Virtual Private Network) or MyDesk VDI service (Virtual Desktop Infrastructure) when off-campus to access the SoonerTrack II system. However, PingID dual authentication is still required. Please note that mobile devices such as cell phones are not fully compatible at this time. If you have any questions, please contact firstname.lastname@example.org.
NOTE: If off campus/off campus network and using the email link option, you must first log on to https://selfservefs.ou.edu/ then use the link provided. If on campus/on campus network and using the email link option, the link should take you directly to the form. Thank you for your patience as I.T. works to get an internal firewall issue resolved.
Important Reminder for Principal Investigators and Their Support Teams
Please ensure that all key personnel on your project complete their Compliance Forms in SoonerTrack as soon as you submit your Request Form in the system. Your Request Form is not considered received by ORA if Compliance Forms are not approved by all key personnel. This can cause a delay in submitting your proposal to the funding agency and potentially a risk of missing the submission deadline.
Principal Investigators (and their support teams) retain primary responsibility for ensuring that all these approvals are complete before the deadline. So, please check the status of your Key personnel’s Compliance Forms after submitting your proposal in SoonerTrack to ensure a smooth submission process.
SoonerTrack II system is now fully operational! All proposals must be routed through the new system for review, institutional approval, and submission to the sponsor.
Benefits of the new system include:
- Improved user experience with streamlining processes and more transparency.
- Improved workflow and smart forms.
- End-user reporting capability.
- Reduced errors with direct connection to PeopleSoft Financials.
Please note that the Principal Investigators (PIs) and Personnel who have never logged into https://fs.ou.edu previously will need to log in once to show up for their Departments/ORGs in the Request Forms. If they have not logged in, department support will not be able to route Request Forms for them.
The following user guides have been developed to assist with use of the SoonerTrack II system. This section is intended as a living document and will be updated on a regular basis to ensure as much material is available as possible.