SoonerTrack II Login
Routing Grants, Contracts and Agreements
Proposals must be routed through SoonerTrack any time new funds are requested into the University. To initiate a routing form, enter your OUHSC user name and password into the SoonerTrack system. Routing forms are not required for rebudget, extension, and carryover requests. However, you must work with your SPA to make these modifications.
Grants, contracts and agreements are to be routed using the SoonerTrack submission system including:
Affiliation Agreements (Students/Residents/GME)
Business Associates Agreements
Confidential Disclosure Agreements
Data Use/Sharing Agreements
Fee for Service Agreements
Grants
Federal Clinical Trials
Independent Contractor Agreements
Material Transfer Agreements
Professional Services (including Speaking Agreements)
Provider Agreements (excluding OU Health)
Research Agreements
Subcontracts and Sub Awards Out
All completed grant applications and proposals must be routed through and reviewed by the ORA at least three (3) full business days prior to the sponsor's deadline. This includes all proposals to state, federal, non-profit, foundation, and industrial/pharmaceutical sponsors, regardless of the type of submission. An authorized agent of the Board of Regents of the University of Oklahoma in the ORA must approve and sign all proposals prior to submission to the sponsor. Faculty do not have the authority to sign any proposal or grant application, nor to submit any electronic applications without the prior written approval of the ORA.
Access to SoonerTrack
Off campus access: SoonerTrack II is accessible off-campus through Self-Service at: selfservefs.ou.edu. As a result, you will not need to use the GlobalProtect VPN (Virtual Private Network) or MyDesk VDI service (Virtual Desktop Infrastructure) when off-campus to access the SoonerTrack II system. However, PingID dual authentication is still required. Please note that mobile devices such as cell phones are not fully compatible at this time. If you have any questions, please contact soonertrackhelpdesk@ouhsc.edu.
Principal Investigators (PIs) and Personnel who have never logged into https://fs.ou.edu previously will need to log in once to show up for their Departments/ORGs in the Request Forms. If they have not logged in, department support will not be able to route Request Forms for them.
Compliance Forms
Please ensure that all key personnel on your project complete their Compliance Forms in SoonerTrack as soon as you submit your Request Form through SoonerTrack. Your Request Form is not considered received by ORA if Compliance Forms are not approved by all key personnel. This can cause a delay in submitting your proposal to the funding agency and potentially a risk of missing the submission deadline.
Principal Investigators (and their support teams) retain primary responsibility for ensuring that all these approvals are complete before the deadline. So, please check the status of your Key personnel’s Compliance Forms after submitting your proposal in SoonerTrack to ensure a smooth submission process.
Resources
The following user guides have been developed to assist with use of the SoonerTrack II system. This section is intended as a living document and will be updated on a regular basis to ensure as much material is available as possible.