Please review the information found here where you can find definitions, guidance and disclosure forms regarding Conflict of Interest. If you believe that you may have or appear to have a conflict of interest, you must disclose at the time of proposal submission.
- An Independent Contractor Agreement (ICA) is an agreement funded from a grant between the University on behalf of a PI who has received grant funding and a Contractor. The ICA outlines the services that the Contractor (Vendor) will provide and at what rate the Contractor charges for services.
- A Professional Service Agreement (PSA) is an agreement in which the University on behalf of the PI/Department agrees to provide service(s) for an Organization. The PSA outlines the terms, conditions and compensation the University will receive for services that the PI/ Department provides.
At the current time we do not offer a seminar for new employees. However, please feel free to contact the Office of Research Administration to schedule a time to meet with your Sponsored Programs Administrator who can guide you through the process and answer any questions you might have. ORA is always glad to come to individual departments and make specific presentations as time allows.
To find your Sponsored Programs Administrator go here Find my SPA
Board of Regents of the University of Oklahoma Health Sciences Center
- Check(s) for services shall be made payable to the University of Oklahoma Health Sciences Center, Attn: Department Contact, Department address.
- Check(s) for reimbursable expenses shall be made payable to the Principal Investigator or OUHSC employee, Attn: PI/OUHSC Employee/Department Contact, Department address or whichever address the PI/OUHSC employee prefers.
If the PI/OUHSC employee is not receiving monetary compensation for services, he/she must provide a brief statement explaining how these services benefit the University of Oklahoma Health Sciences Center. Also, if he/she will receive any reimbursements for travel or other reimbursable expenses, he/she must provide details. Click here to review the policy and see if you qualify.
The University of Oklahoma is a constitutionally-created state agency. All employees of the University are employees of the State of Oklahoma. As such, they are subject to University policy and state conflicts of interest rules. If the contracts bind the University, its employees, or any of its resources, University policy prohibits employees from signing contracts individually. This policy is based on the following state conflicts of interest rules:
- 257:20-1-1(3) – State employees may not use their state position to obtain private benefits.
- 257:20-1-1(4) – State employees must avoid actions that create the appearance of using their position to obtain private benefit (thus, the University requires that all contracts for the employee’s professional services be between the other party and the University, as employer, so it is clear any benefit is to the University rather than an individual).
- 257:20-1-4(c)(2) – No state employee shall accept or solicit other employment that would impair his independence of judgment in the performance of duties (thus, the University prohibits employees from contracting with others; contracts with the University rather than the individual preserve the independence of judgment and provide a check on resources committed by the employee to other entities).
Based on the above, state employees may not contract in their individual capacities. They may acknowledge agreements and accept them through their employer. The University remains responsible for its employees and for fulfilling the terms of contracts that it signs
As a state agency, the Board of Regents of the University of Oklahoma Health Sciences Center must, by law, be compensated fair market value (“FMV”) for any goods or services it provides to another entity, including editing services. If the University does not receive FMV for its services, it is considered to have donated state resources. The University is prohibited by law from donating state resources. Percentage payments do not guarantee the University will receive FMV since they are based on speculative sales of the edited work that may or may not occur in the future. Those sales could be low, which would result in the University’s receiving a payment for services that is less than FMV. Therefore, the University must require a fixed FMV amount for any services it provides.